National Records of Scotland

National Records of Scotland is the body that, among other things, is the Registrar General for births, marriages and deaths in Scotland.

Under the Local Electoral Administration and Registration Services (Scotland) Act 2006, the Registrar General is responsible for a “central register for health and local authority purposes” and assigns a unique identifier to everyone born in Scotland.[1]

NRS also appear to generate a Unique Citizen Reference Number for everyone participating in the Scottish National Entitlement Card and MyAccount schemes.

Scottish ID system

National Records of Scotland operates the underlying identity database for the Scottish National Entitlement Card and MyAccount:

the following data sharing will take place when a myaccount is first set up:

At registration time the myaccount system needs to share name, gender and date of birth with the data obtained from the The Registrar General of Births, Deaths and Marriages for Scotland using the National Records Scotland (the NRS)

  1. At registration time the myaccount system needs to share name, gender and date of birth with the data obtained from the The Registrar General of Births, Deaths and Marriages for Scotland using the National Records Scotland (the NRS)
  2. The NRS needs to share the Unique Citizen Reference Number (UCRN) (but no other information) with the local authority;
  3. The local authority needs to share the information with the agent operating the myaccount National Infrastructure;
  4. The local authority will want to share the data with other local authorities if the citizen draws services from more than one local authority;
  5. If you are NOT registering via a local authority you will have to consent to data sharing to allow the UCRN to be provided to your service provider. The UCRN is used in the authentication process for online services. PLEASE NOTE that no transactional data is shared only your Personal Information (i.e. your name, gender, date of birth, home address and Unique Citizen reference Number)

and, once the myaccount is set up, the following changes in the database may involve the sharing of data:

  1. If the person dies the NRS will supply a notification message for any citizen who has had an account;
  2. If the person registers a change of name, the NRS will supply updated information for any citizen who has an account;
  3. On the birth of a child, the NRS will supply registration information to the myaccount system;[2]

References

  1. Local Electoral Administration and Registration Services (Scotland) Act 2006 Section 57 Keeping of central register for health and local authority purposes
  2. Frequently asked questions How your information is shared, mygovscot.org